What We’re Looking For

• A confident, persuasive writer who can adapt their voice to different formats and audiences.
• Someone highly organized, self-driven, and comfortable working independently.
• A collaborative team player who can coordinate across departments without losing sight of deadlines.
• A strategic thinker who understands how good proposals win business.

Key Responsibilities

• Lead end-to-end RFP/RFQ/RFI response writing, ensuring all submissions are accurate, compliant, and submitted on time.
• Conduct in-depth research on clients, industries, competitors, and procurement requirements to inform proposal strategy and content.
• Develop and maintain a library of standard proposal content, templates, case studies, and capability statements.
• Write, edit, and proofread proposals, cover letters, executive summaries, and supporting documents to a high standard.
• Design and execute targeted email campaigns to prospects, partners, and stakeholders, including follow-up communications.
• Collaborate with technical, legal, finance, and operations teams to gather inputs and ensure proposals are accurate and aligned with organizational capacity.
• Coordinate proposal timelines and ensure all contributors meet internal deadlines.
• Track and report on proposal outcomes, win/loss rates, and pipeline activity.
• Support business development efforts through prospecting research, market analysis, and opportunity identification.
• Perform any other assigned tasks and responsibilities as directed by management.

Qualifications

• Bachelor's degree in English, Communications, Business, Marketing, or a related field.
• 2–4 years of experience in proposal writing, bid management, technical writing, or a related role.
• Demonstrated experience responding to RFPs, tenders, or grant applications.
• Excellent written and verbal communication skills with a strong eye for detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with proposal management tools (e.g., RFPIO, Loopio, Proposify) is an advantage.
• Ability to manage multiple deadlines simultaneously in a fast-paced environment.
• Strong research skills — able to synthesize complex information quickly and clearly.
• Experience with email marketing or CRM platforms (e.g., Mailchimp, HubSpot) is a plus.
• Strong problem-solving and critical-thinking skills.